About QI

  General Information

  Technology

  QI Builder

  QI Start Edition

  Other QI Applications

  Technical Data

QI - Other Specialized Applications


QI information system is a representative of new information system category we call ELASTIC. It is primarily designated for managing the trade and manufacturing organizations but its properties enable it to be also used in other fields. The elasticity in concept of QI is the better-than-average ability to quickly conform the changing operating conditions. QI allows quick creation of functionality by a convenient integration of custom modification into standard applications.

QI and QI Start Edition - Configuration


Standard QI applications include Financial Bookkeeping, Finance, Purchase and Sale, CRM and Marketing, Stock Management and System Administration, described within QI Start Edition. They can be extended by a set of other specialized applications that increase the comprehensiveness of entire QI information system.


HUMAN RESOURCES
The HUMAN RESOURCES module can be divided in QI into several components. Basic Human Resources is a basic personal record. It can record basic personal data of the employees (basic identification, addresses, nationality, contacts, information about family members, information about their use for usability for profession, personal profile, image of person, many notes and other stuff. Similar kind of information can be kept for persons who are members of other organizations and who are not included in employee list. The Careers business unit includes functions that allow modeling of personal
development within the organization, i.e. planning of person assignment to particular positions during time as well as schedule of tasks related to progress along this career, ... The view of the same information from the opposite side is the personal planning. There the user can create the plan of occupation for particular working positions by current or potential employees. The Education allows recording and planning educational activities for particular employees using the database of courses and trainings. An educational plan can be created including financial cost assessment for particular educational events. The human resources component that is often used is the attendance record.

PAYS - WAGES AND SALARIES
The PAYS - WAGES AND SALARIES module allows processing of all kinds of pays in relation to the valid legislation. The database provides data regarding basic personal data as well as data about his/her labor-management relation. The pay processing can be done in batch or for particular employee. The pay calculation can be repeated. The calculation check is supported by the check reports and messages that warn if the extraordinary procedures on calculation or incorrect processing occur.There is not only a perfect history of calculated pays - each calculation can be repeated - but is also possible to do variant
simulations of pay calculation for future period. There is a great possibility to define own reports as well as standard print reports and reports, e.g. for sickness insurance administration, district authorities, health insurance companies, pay résumé for personnel and employee departments, source data for financial accounting department, deduction reports and many others. There is an interesting possibility in the Pays - Wages and Salaries module, the use of selected statistical statements that can be directly printed from the system and hand to particular authorities of public administration.

ORGANIZATION AND MANAGEMENT
The ORGANIZATION AND MANAGEMENT module includes the organization and management structures that are an integral part of QI. The organization hierarchy expresses hierarchical structure of the organization units within the organization, where the unit is for example the company, plant, division, workshop, store, branch, shop, working position, ... The management structure allows hierarchical structure of organization positions. It expresses the relations for superiority and subordination between working positions of the organization and it usually only partially overlaps with the organization structure
of the company. Some functions are directly joined to the organization structure, e.g. for personnel planning or it is used for operative management - task assignment that includes tools for operative task assignment and fulfillment tracking. The tasks can be created in QI also on business cases, job orders, projects, marketing events or on workshops. For workshop planning, creation of records and task assignment that arose from these workshops, there is a set of powerful functions. An overall task list with link to schedulers is a part of menu for each user.

PRODUCTION
The PRODUCTION module includes technological preparation of production, planning, operative management and production evaluation. The base is made by the technical description of the product - piece list. It allows creating hierarchical description of the product - particular materials or subsets, where particular materials or subsets can be used in multiple places. The structural piece lists can be viewed and edited in graphics or in hierarchy. Each node of the structural piece list can be linked with appropriate technological procedure. The number of piece list levels is not restricted. There can also be simple one-level piece lists for that there is a special name used for some branches.

The technological procedures can be described either in a simple way or in a great detail with descriptions of particular operations done on the product. These can further be divided into sectional steps. The technological procedures are linked to nodes of the product structural piece list. To create them, the code list of standard operations can be used. The system is distinguished by a consistent separation of technical and production documentation. For each job order, a particular documentation set is created. In that set, there can be allowed substitutes (variants) projected. All changes done within the product documentation can be recorded by the change management into the book of changes. The descriptions of the changes in the book of changes can be linked to the piece lists and technological procedures. The change validity depends on change approval process status. The changes are linked to the versions of particular products. For quotation management, it is possible to utilize the tools for simulation of job order assignment into production, for generation of all estimated costs for material, pays, cooperation, calculation of delivery dates, ...

The production planning allows setting the production plan only on need of material, without inclusion of capacity for particular workplaces or, on the contrary on need of material and capacity of particular workplaces. The calculation also takes into account the job order priorities and production batches. The production planning by a method of critical path allows setting of production plan on need of material and capacity of particular workplaces. On calculation, the order of particular operations, possible concurrent operations on multiple workplaces, production batches and job order priorities are taken into account.





The cooperation schedule can be included into the plan for particular cooperative partners, including prices and delivery dates. Workshop scheduling and production workshop management allows task assignment except up to particular employees as well as tracking of assigned task fulfillment on time sheets. If also allows an effective management of material flows between production and stores or to track operation queues for particular workplaces.

The production evaluation includes functions for economic evaluation of particular products and job orders. It compares calculated costs for the production to the actual ones. The prices of material, semi-products and products can be calculated on unlimited quantity of calculating formulas into that an unlimited amount of quantities can be set. Some of them are pre-defined (material, pay, cooperation, semi-product, total preparation time, total time of operation, overheads for production, administration overheads, overheads per workplaces, ... The actual production management can be done in accordance with often used methods (MRP II, JIT, KANBAN, …).

From sales orders, the production job orders can be created - all items of one or more selected orders that include the product are taken into the production job order. There can be multiple job orders created from one order.The list of necessary material, total capacity demands as well as other overviews can be viewed in relation to the job order depending on the extent of the production documentation.The operations can be stated by not only usual methods but also by bar codes. The operations in the production can be stated by a simple method, e.g. the employee personal number is taken, then the operation is selected and, finally, the quantity is set. This significantly reduces the errors on data collection from the production; these errors can decide whether there is a delay of the view of the real production compared to the planning.

The material, semi-product and product flow between internal workplaces or cooperative companies is managed on production orders for particular production job orders. There is a broad set of functions for specific production branches available. One of them is the function of category tables. These tables apply for such types of production where it is necessary to deal with e.g. size categories, colors or designs/patterns of the products.The typical users are the clothing companies. The items of selected documents, such as orders or delivery notes can be filled as tables; one axis represents size and the other one colors or materials used. Into particular table cells, the required quantity is then written. The table print is also included.

The set of functions for production support is supplemented by the public service tools catalogues as well as manufactured tools catalogue. All data inputs, statistical ones especially, documentation and check overviews support the quality systems as per ISO 9000, 14000 and VDA 6 standards. Other relationships to the production have the tool cribs, aids or tools for inferring from standards, e.g. on shape similarity.

ASSETS
The ASSETS module includes functions for dealing with assets; these are in QI divided into several blocks. The Basic Assets provides the organization with the tools for own and foreign asset record. This basic property is further extended by the business units for operations with short-term assets and long-term assets. The Short-Term Assets unit is designated for dealing with recorded short-term assets. The Long-Term Assets allows keeping a detailed record of changes, prices and all events related to the long-term assets. It also allows keeping record of all source materials for depreciation calculation.
The standard calculation of book and tax depreciations provides effective tools for a professional scheduling and creation of asset book depreciations from depreciation modeling, analyses and forecasts derived from it to the actual schedule. The depreciation schedule can be a part of the organization financial plan. The tax depreciation schedules can also be done. For the organizations with specific demands, there is an extended depreciation calculation for e.g. depreciation of part of investment units or depreciation by extraordinary depreciation methods. For all kinds of assets, its location can be tracked; the tools for stocktaking are also available. The changes in the long-term and short-term assets can be automatically charged within the Financial Bookkeeping module.

QI MANAGER
The QI MANAGER module is a powerful analytic tool for manager overview. The application is designated primarily for the IS users who need quick and simple access to the data for analysis from the information system in a synoptic form definable by the user. The data arranged in this manner can be sorted, filtered, summed up as well as put into various contexts that could be difficult to define in other way. This tool uses the MS Excel 2000 spreadsheet application and OLAP database. A great advantage is the option for analysis of viewed information by a "drill-down." This method allows the analysis of the information from parent
units to particular items from that the units compose of. The system allows the user to create various types of charts from defined views. These charts are not only an image - the user can deal with them in the same manner as with the tables. The entire application works off-line - first, only the data absolutely necessary for required analysis is selected and then it is "pumped" in batches into a special database - data cubes. The user can carry the data anywhere (e.g. home in the notebook in that the information system needn't be installed). The data can be regularly refreshed by the QI timers that update the data in the OLAP database in pre-defined periods.

DATA TRANSFERS
A separate, and more likely a technological part of QI is the part "Data Transfers" that allow within selected applications data processing on remote places in separate databases - off-line. This functionality can be applied especially for organizations with remote branches that do not have enough powerful direct connectivity to the central system database for on-line data processing. Other application of this component is for custom modification and processing of multiple subjects e.g. by an accounting agency or for mutual data and document hand-over between the companies within production or distribution chain.